Minutes Of The October 12, 2009 Town Council Meeting
The regular meeting of the Town Council of Clear Lake, Indiana was held at the
town hall on Monday, October 12th at 7:00 pm. Present were Council Members
Robert Lewis, George Schenkel, Sue Williams, Barry Worl and Alan Korte. Also
present were Town Manager Bob Hull and Zoning Administrator, Bruce Snyder. There
were 18 citizens who signed the guest register.
President Bob Lewis called the meeting to order with the Pledge of Allegiance.
Minutes of the September 12th meeting were read and approved as read by the
Council upon a motion made by Alan Korte, seconded by Sue Williams, all in favor
and the motion passed.
Financial report was given by the Clerk-Treasurer for the month of September
stating beginning and ending balances for cash and investments, receipts and
disbursements for the General Fund, Garbage Fund and Sewer Fund. This report is
attached to the minutes.
Expenses for the month of September were as follows for:
General Fund $15,776.95
Garbage Fund 5,514.26
Sewer Fund 30,871.10
Total Amount of Vouchers $52,162.31
Warrants to be approved totaled $ 9,382.36
A motion was made to accept the Financial Reports as given by Alan Korte,
seconded by Barry Worl, all in favor and the motion passed.
REPORTS:
MARSHAL’S & FIRE DEPARTMENT:
Barry Worl requested that we observe the passing of John Gonya’s brother Anthony with a moment of silence. Barry continued with the Marshal’s report of 1 stolen vehicle (recovered), 4 criminal mischiefs (vandalism), 2 assists for the Sheriff’s department, 2 background checks, 1 handgun permit and 3 VIN/HIN checks.
Barry also reported that the Fremont Fire Department made 41
calls for the month of September of which 2 were medic assists to the Town of
Clear Lake and 2 medic assists to Clear Lake Township.
ZONING ADMINISTRATOR:
Bruce Snyder reported no Improvement Location Permits issued for
the month of September. One demolition permit was issued for tear down existing
house at 962 Lake Drive. The next BZA hearing will be on October 19th, 2009 for
2 variance applications.
TOWN SUPERINTENDANT:
Bob Hull reported for the sewer there were 6 location requests,
13-pumps replaced, 4 service calls and the average daily flow was 31,946
gallons. M & C Trenching has begun the process of inspecting all grinders and so
far 18 out of 80 had bearings that were out. Bob will be working on a system to
track all pumps to determine if pumps are failing repeatedly or if it is a first
time failure. Alan Korte asked if the town is looking into an alternate pump for
eventual replacement. Bob is looking into that possibility.
The two areas of asphalt paving awarded at the September meeting
should begin this week, weather permitting.
One bid was received for the sand/salt barn from Shelter Builders
for $15,850. A motion to accept the bid of $15,850 from Shelter Builders was
made by Sue Williams, seconded by Barry Worl, all in favor and the motion
passed.
Roadsides have been mowed, road signs replaced, some drains cleaned and roadside
brush trimmed and removed.
BILLING CLERK REPORT:
Bob Hull reported for the billing clerk that final notices will go
out this month for past due garbage bills and late fees. If payment is not
received by the end of the month, small claims will be filled in November for
non-payment. Past due amounts through September totals $1,717.24
Sewer lien payments have been received on 5 properties totaling
$4,983.14 and the liens have been released. Four additional liens have been
filed in October for past due accounts. Past due amounts through September
totals $15,572.46.
New coupon booklets have been sent to property owners who do not
have auto-draw for their sewer payments. For those property owners on auto-draw,
they will be sent a letter explaining the rate increase on their properties with
half-rates because they do not receive coupon booklets.
The procedure for applying sewer payments was included with the
payment booklet this year and will also be included in the Clear Lake
Association newsletter. Hopefully this communiqué will be read by all property
owners.
UNFINISHED BUISINSS:
LITIGATION: Neal Blythe was unable to attend the meeting, but sent a report
stating that there were no hearings scheduled in the past month on any of the
Clear Lake cases. The attorneys continue to work on pending discovery issues.
WATER QUALITY: Annie Skinner reported that the consulting firm of Davey Group,
out of Fort Wayne has been signed to do the feasibility study for the entire
Cyrus Brouse water shed project. They will be reporting monthly on their
findings, contacting the land owners for access to their properties and working
with local contractors.
ORDINANCE 2009-6: SECOND READING, PUBLIC HEARING – AN ORDINANCE REGULATING THE
USE AND REGISTRATION OF GOLF CARTS WITHIN THE TOWN OF CLEAR LAKE.
A motion was made to suspend the rules and read by summary only by
George Schenkel, seconded by Alan Korte, all in favor and the motion passed.
A motion was made to close the public meeting and open the public
hearing by Sue Williams, seconded by Barry Worl, all in favor and the motion
passed. Discussion was had regarding the ordinance and questions answered by
Marshal Gonya.
A motion was made to close the public hearing and open the public
meeting by Alan Korte, seconded by Sue Williams, all in favor and the motion
passed.
Bob Lewis read Ordinance 2009-6 by summary only, an ordinance
regulating the use and registration of golf carts within the Town of Clear Lake.
Bob asked for a motion to pass Ordinance 2009-6 on the second reading. The
motion was made by Barry Worl, seconded by George Schenkel, all in favor and the
motion passed.
ORDINANCE 2009-7: SECOND READING, PUBLIC HEARING – AN ORDINANCE ESTABLISHING A
LOCAL OPTION INCOME TAX FUND FOR THE TOWN OF CLEAR LAKE.
A motion was made to suspend the rules and read by summary only by
George Schenkel, seconded by Alan Korte, all in favor and the motion passed.
A motion was made to close the public meeting and open the public
hearing by Alan Korte, seconded by George Schenkel, all in favor and the motion
passed.
Discussion: The Clerk-Treasurer explained the requirement of the
state to have the new Fund into which monies from the county will be deposited.
A motion was made to close the public hearing and open the public
meeting by Sue Williams, seconded by George Schenkel, all in favor and the
motion passed.
The Clerk-Treasurer read Ordinance 2009-7 by summary only, an
ordinance establishing a local option income tax fund for the Town of Clear
Lake. Bob Lewis then asked for a motion to pass Ordinance 2009-7 on the second
reading. The motion was made by George Schenkel, seconded by Sue Williams, all
in favor and the motion passed.
ORDINANCE 2009-8: SECOND READING – AN ORDINANCE SETTING SALARIES AND WAGES OF
THE OFFICERS AND EMPLOYEES FOR THE TOWN OF CLEAR LAKE, INDIANA FOR THE YEAR
2010.
A motion was made to suspend the rules and read by summary only by
George Schenkel, seconded by Sue Williams, all in favor and the motion passed.
The Clerk-Treasurer read Ordinance 2009-8 by summary only, an
ordinance setting salaries and wages of the officers and employees for the Town
of Clear Lake, Indiana for the year 2010. Bob Lewis then asked for a motion to
pass Ordinance 2009-8 on the second reading. The motion was made by George
Schenkel, seconded by Alan Korte, all in favor and the motion passed
NEW BUSINESS:
PLAN COMMISSION FEE ORDINANCE: FIRST READING – TABLED
ORDINANCE 2009-9: FIRST READING, PUBLIC HEARING – AN ORDINANCE CREATING A FUND
TO RECEIVE DONATIONS FROM THE CLEAR LAKE ASSOCIATION, INC.
Bob Lewis read the ordinance in its entirety.
A motion was made to close the public meeting and open the public
hearing by Alan Korte, seconded by Sue Williams, all in favor and the motion
passed.
Discussion: The Clerk-Treasurer explained that the state requires a
separate Fund into which the town may receipt and disburse designated monies.
A motion was made to close the public hearing and open the public
meeting by George Schenkel, seconded by Alan Korte, all in favor and the motion
passed.
Bob Lewis read ordinance 2009-9, an ordinance creating a fund to receive
donations from the Clear Lake Association, Inc. Bob asked for a motion to accept
Ordinance 2009-9 on the first reading. The motion was made by Sue Williams,
seconded by Barry Worl, all in favor and the motion passed.
SEWER ORDINANCE – FIRST READING – TABLED
2010 BUDGET ADOPTION: The Clerk-Treasurer presented the 2010 Budget as prepared
for the adoption hearing on September 30th, 2009. See notice attached to the
minutes.
Bob Lewis asked for a motion to accept the 2010 Budget for the Town
of Clear Lake as presented. A motion was made by George Schenkel, seconded by
Barry Worl, all in favor and the motion passed.
The next Plan Commission meeting will be on November 2nd at 7:00 pm in the Town
Hall.
Bob Troll, representative of the Steuben County Economic Development Council and
resident of the Town of Clear Lake, discussed the possibility of the Town
donating to the Economic Development Council for the purpose of hiring a
consultant to determine if a referendum should be put on the ballot for the
possibility of having a casino in Steuben County. There was a discussion among
the board members and the audience, but no decision was made.
Bids for a new Police vehicle were presented to the Council by Bob Hull
.
#1 – Harold Chevrolet $27,985.25 – 2010 Chevrolet Tahoe 4 x 4
Police Cruiser
#2 – Summit City Chevrolet $29,202.58 – 2009 Chevrolet Tahoe SSV
#3 – Angola Ford $27,766.12 – 2010 Ford Expedition – spotlight not
included
There was a discussion on the three vehicles and because Harold Chevrolet had
the spot light and came factory built with all of the police requirements, that
the bid from Harold Chevrolet should be accepted.
A motion was made to accept the bid from Harold Chevrolet for $27,985.25 by Alan
Korte, seconded by Sue Williams, all in favor and the motion passed.
Bob Lewis asked for a motion to adjourn the meeting at 8:25 pm. The motion was
made by Barry Worl, seconded by Alan Korte, all in favor and the motion passed.
Robert E. Lewis, Council President
Kay A. Kummer, Clerk-Treasurer
TOWN OF CLEAR LAKE
CASH & INVESTMENT BALANCES
OCTOBER 31, 2009
GENERAL FUND CASH BEGINNING BALANCE – OCTOBER 1, 2009:
$262,871
CASH RECEIPTS FOR OCTOBER (Cashed in CD for $76,200) 92,117
CASH DISBURSEMENTS FOR OCTOBER 17,356
GENERAL FUND CASH ENDING BALANCE – OCT 30, 2009 337,632
GENERAL FUND CD’S AS OF OCTOBER 30, 2009 190,000
Cumulative Capital Development – $50,000, matures 05/10/10
Major Moves – $140,000, matures 04/17/10
TOTAL CASH AND INVESTMENTS OCTOBER 30, 2009:
527,632
GARBAGE FUND CASH BEGINNING BALANCE – OCT 1, 2009:
88,373
CASH RECEIPTS FOR OCTOBER 733
CASH DISBUTSEMENTS FOR OCTOBER 5425
GARBAGE FUND CASH ENDING BALANCE OCTOBER 30, 2009 83,681
GARBAGE FUND CD’S AS OF OCTOBER 30, 2009, matures 05/05/10 80,000
TOTAL CASH AND INVESTMENTS OCTOBER 30, 2009:
163,681
SEWER FUND CASH BEGINNING BALANCE – OCTOBER 1, 2009:
532,437
CASH RECEIPTS FOR OCTOBER 50,459
CASH DISBURSEMENTS FOR OCTOBER 34,378
SEWER FUND CASH ENDING BALANCE OCTOBER 30, 2009 *548,518
SEWER FUND CD’S AS OF OCTOBER 30, 2009, Matures 01/27/10 679,479
TOTAL CASH AND INVESTMENTS OCTOBER 30, 2009:
1,227,997
* Includes Sinking Funds for Bond & Interest of $161,789 ($21,800
is transferred monthly) and Debt Service Reserve of $261,827 for final bond
payment, leaving $124,902 for operating.
Bond Indebtedness as of October 31, 2009 if $2,742,000