Clerk/Treasurer

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(Term Ends)

clerk@townofclearlake.org

(260) 495-9158

In the state of Indiana, all clerk-treasurers are elected for a four-year term of office.

The ranking status of the Clerk-Treasurer is on equal level with the Town Council or Town Manager. The only area in which the Clerk-Treasurer does not have complete authority is setting wages and final approval of budgets. 

Listed below are some, not all, of the roles and responsibilities of the Clerk-Treasurer’s Office:

• Establish and maintain personnel files for Town employees, others and any other employment related records.
• Complete records as required by County and State.
• Prepare meeting minutes capturing the full record of Town Council meetings as well as all ordinances, resolutions and directions made at any Town Council meeting.
• Publishes and/or posts of ordinances and resolutions as required by Indiana statutes.
• Management of finances and accounts of the town and make investments of town money
• Preparation of annual budget.
• Certification of the levy to the appropriate authorities.
• Preparation of budget documents into Gateway for access by Department of Local Government Finance (DLGF).
• Performs audits of the State Board of Accounts (SBOA), Federal and Indiana Department of Transportation (INDOT) as required by grand applications and execution.
• Balances all funds and checking accounts monthly.
• Ensures on-time payment of all Town federal, state and local taxes.
• Creates a monthly voucher for approval at Town Council meetings.
• Prepares budget documents in compliance with Indiana statutes including budget estimates, financial statements, and proposed tax rates.
• Appropriation of tax revenues collected by the Town to the various entities as required by law.
• Issues all licenses authorized by statute and collect the fees fixed by the ordinance.